IEEE Columbia Section

Training is available for all positions locally via the Section and online from IEEE at https://ieee-elearning.org/CLE/.

AdCom = Administrative Committee, all elected and appointed officers of the Section and its sub-units
ExCom = Executive Committee, all elected officers of the Section
E = Elected position
N = Self or member may nominate
A = Appointed by the Chair of the Section or Sub-Unit of the Section, or by the Committee to be served by the appointee
C = Appointed by IEEE Constitution and Bylaws

Section Executives
Section Chair (AdCom,ExCom,E,N)
Section Vice Chair (AdCom,ExCom,E,N)
Section Secretary (AdCom,ExCom,E,N)
Section Treasurer (AdCom,ExCom,E,N)
Section Student Representatives (AdCom,Excom,A,N)
Past Section Chair (AdCom,ExCom,C)

Ad Hoc Projects/Societies/Affinity Groups
Government Liaison (AdCom,A,N)
Industry Liaison (AdCom,A,N)
Societies and Chapters Chairs (AdCom,A,N)
Technical Session Co-Chairs (AdCom,A,N)
University Liaison (AdCom,A,N)
Women In Engineering Chapter (AdCom,ExCom,A,N)
Young Professionals Chapter (AdCom,ExCom,A,N)
IEEE South Carolina Council Representative (AdCom,Excom,A,N)

Section Chair (AdCom,ExCom,E,N):

• Knows about: IEEE Bylaws; IEEE Policies; MGA Operations Manual.
• Presides over meetings.
• Works with ExCom, Committees, Chapters, and Affinity Group Chairs to support activities.
• Represents Section at Region meetings.
• Is a signer on bank account.

Section Vice Chair (AdCom,ExCom,E,N):

• Presides over meetings in absence of Chair.
• Is familiar with the policies relating to the activity of the Section and sub-units, including IEEE Bylaws, IEEE Policies, MGA Operations Manual.
• Assumes additional authority or activity as designated by Chair.

Section Secretary (AdCom,ExCom,E,N):

• Records minutes of ExCom and other Section meetings.
• Handles correspondence.
• Distributes meeting notices.
• Maintains Section records
• Submits officer and meeting reporting, including officer changes during the year, to IEEE Operations Center.

Section Treasurer (AdCom,ExCom,E,N):

• Prepares the annual budget.
• Records all financial activity.
• Reconciles bank statements/activity.
• Reports status of unit’s finances to the Section ExCom on a regular basis.
• Prepares and submits Annual Financial Report (L-50).
• Is a signer on bank account.

Section Student Representatives (AdCom,Excom,A,N):

• Represent their respective Student Branches in Columbia Section meetings and decisions.
• Sends emails & calendar updates regarding the Student Branches to the Columbia Section.
• Responds to requests from persons outside IEEE, forwarding to or informing appropriate Columbia Section volunteers as required, including their Student Branch Counselors.

IEEE South Carolina Council Representative (AdCom,Excom,A,N):

• Represents the Columbia Section’s decisions in meetings and discussions of the IEEE South Carolina Council.
• Sends emails & calendar updates regarding the SC Council to the Columbia Section via the Section Secretary.
• Responds to Council requests, forwarding to or informing appropriate Columbia Section volunteers as required, reporting all activities to the Columbia Section’s Administrative Committee.

Webmaster (AdCom,A,N):

• Sends Columbia Section weekly email & calendar updates.
• Posts Columbia website pages, advertisements, job notices, etc. to website.
• Responds to Web requests from groups outside IEEE, forwarding to appropriate Columbia Section volunteer as required

Past Section Chair (AdCom,C):

• Provides guidance, recommendations.

Awards and Recognition (AdCom,A,N):

• Assists with Section Award & Recognition programs.

Membership Development Chair and Committee (AdCom,A,N):

• Welcome new Section Members.
• Coordinate membership exhibits for local meetings and conferences, job fairs, etc.
• Coordinate Membership Upgrade Events.
• Identify membership concerns and opportunities.

Professional Activities (PACE) Chair (AdCom,A,N):

• PACE Chair Description
• Organizes a Region 3 Student Branch Leadership Training Workshop as prescribed by new leadership.
• Organizes a Columbia Section Career Fair/Professional Development as prescribed by members and in cooperation with members, corporate HR Divisions, and universities.

Technical Session Co-Chairs (AdCom,A,N):

• Deliver an IEEE Columbia Technical Session.
• Select panelists and identify technical topic for the session.
• Work with panelists to identify subtopics and to anticipate potential Q&A for the session.
• Select program of broad appeal such that members and guests find value in participating, especially members new to a topic.
• Schedule event in a venue of significance and with proper accommodations and promotions, taking into consideration IEEE is a 501 (c)(3) nonprofit and guidelines must be adhered.
• Target audiences as appropriate such as high schools, magnet programs, industry, university, government, and/or other IEEE Sections in South Carolina and nearby NC-GA. In general, advanced topics are limited to IEEE members and their guests.
• The Technical Program
• Why host IEEE Technical Sessions?
• How to Plan a Technical Session
• Budgeting the Technical Session (Budgeting and Fees)
• Columbia Section Technical Session Panelists Guidelines 2015
• Calls for Distinguished Visitors, Technical Sessions, Co-Chairs
• Request a Technical Session at Your Location

Industry Liaison (AdCom,A,N):

• Help the Section to strengthen partnerships between the Columbia Section and industry for mentorship, careers, entrepreneurship, collaboration, and innovation.
• Represent industry at the IEEE Columbia Section Executive Committee meetings.
• Present monthly activity reports to the IEEE Columbia Section.

University Liaison (AdCom,A,N):

• Strengthens partnership between student members, Student Branches, and Society Branch Chapters in the Columbia Section.
• Provides support and resources for success of student members and student branches.
• Encourages student members to involve themselves in various IEEE activities including technical and professional development.
• Represent colleges/universities at the IEEE Columbia Section Executive Committee meetings.
• Present monthly activity reports to the IEEE Columbia Section

Government Liaison (AdCom,A,N):

• Strengthens partnership between the Section and governments at all levels in the Columbia Section.
• Provides support and resources for success of the partnership.
• Encourages government members to involve themselves in various IEEE activities including technical and professional development.
• Represent governments at the IEEE Columbia Section Executive Committee meetings.
• Present monthly activity reports to the IEEE Columbia Section.

Women In Engineering Chapter (AdCom,A,N)

Officers: Chair, Vice Chair, Secretary, and Treasurer

• Work with members to ensure each has a mentor and has setup his/her myIEEE Profile.
• Work with members to ensure each is successfully making IEEE Columbia his/her Professional Home.
• Help the Section to strengthen partnerships between the Columbia Section and industry for mentorship, careers, entrepreneurship, collaboration, and innovation
• Invite members to present at Section meetings.
• Represent the Chapter at the IEEE Columbia Section Executive Committee meetings.
• Represent the Chapter at at least one IEEE conference each year, as determined by the group.
• Present monthly activity reports to the IEEE Columbia Section.
• Present monthly financial reports to the IEEE Columbia Section.
• Appoint one member to serve on the IEEE Columbia Section Professional Activities Committee.
• If the Chapter Chair cannot attend meetings, he/she is responsible for insuring that another Chapter officer attends in his/her place.
• Hold at least four meetings per year -one per quarter.
• File meeting reports (IEEE L31) for all chapter meetings.
• File chapter officer nominations with the Section Chair.
• Work with the Section Administrative Chair/Webmaster, by the deadline, to help maintain your webpages on the Section’s website.
• Ensure your Chapter is working and listening to its members.

Young Professionals Chapter (AdCom,A,N)

Officers: Chair, Vice Chair, Secretary, and Treasurer.

• Work with members to ensure each has a mentor and has setup his/her myIEEE Profile.
• Work with members to ensure each is successfully making IEEE Columbia his/her Professional Home.
• Help the Section to strengthen partnerships between the Columbia Section and industry for mentorship, careers, entrepreneurship, collaboration, and innovation.
• Invite members to present at Section meetings.
• Represent the Chapter at the IEEE Columbia Section Executive Committee meetings.
• Represent the Chapter at at least one IEEE conference each year, as determined by the group.
• Present monthly activity reports to the IEEE Columbia Section.
• Present monthly financial reports to the IEEE Columbia Section.
• Appoint one member to serve on the IEEE Columbia Section Professional Activities Committee.
• If the Chapter Chair cannot attend meetings, he/she is responsible for insuring that another Chapter officer attends in his/her place.
• Hold at least four meetings per year -one per quarter.
• File meeting reports (IEEE L31) for all chapter meetings
• File chapter officer nominations with the Section Chair.
• Work with the Section Administrative Chair/Webmaster, by the deadline, to help maintain your webpages on the Section’s website.
• Ensure your Chapter is working and listening to its members.

Societies and Chapters Chairs (not applicable):

• Elected by societies and chapters to conduct their respective duties as assigned by those entities.
• Represent their societies and chapters in IEEE meetings and events, including and Columbia Section.