Information for Authors

Please read full instructions below prior to submission. Refer to the Call for Papers for submission topics.

Submit your abstract here:

Key Dates:

Abstract Due* 5/7/2018 4/30/2018
Notification of Acceptance 6/1/2018 5/18/2018
Submission of Camera Ready Paper 8/15/2018
Author/Presenter Registration Deadline  6/23/2018
Early Registration Deadline  7/9/2018
Regular Registration  Through 7/23/2018

For Public Affairs  (Government Papers)

Abstract Clearance Deadline* 6/15/2018
Presentation Clearance Deadline** 7/17/2018
Paper Clearance Deadline 8/15/2018

*Abstract submissions by the CFP deadline are for internal review only and are not considered for public release at that time
**Please allow 45 days for PA approvals

Step-by-step instructions for authors:

Abstract submission:

(STEP 1) Prepare a 50-word abstract and a 1000-word summary. Please use a short, succinct title and try to limit your title to one line of text. Do not add qualifying phases that describe methods, tools, materials, applications, context, etc. These more properly belong in the abstract, not in the title itself.

(STEP 2) Submit your 50-word Abstract and a 1000-word summary via the conference website form here, selecting the  target session for your paper. Session names appear under “AES Focused Sessions”, “CAS Focused Sessions” or “Industry Focused Sessions” in the CFP.

(STEP 3) If your submission is accepted for presentation/paper publication, you will receive a three-digit “Acceptance Number” Refer to this number on ALL future correspondence to us. Consider this your paper number.

(STEP 4) Register your paper presenter for the conference (must be one of the co-authors). We must receive one full conference registration for each selected paper.  (Authors with multiple accepted papers may register up to 2 additional co-authored papers  that they are presenting at the additional paper fee). To be published in our proceedings and to appear on IEEE XPlore, a qualified presenter must appear in person and present the paper. “No-shows” will not be published.

Final Camera-Ready Paper submission:

(STEP 5) Produce your camera-ready full paper per the IEEE template available at
(NOTE: Submissions accepted as papers should submit a manuscript  up to 8 pages and those accepted as posters should submit a manuscript up to 4 pages)

(STEP 6) Check your camera-ready full paper using PDF-express,  (see detailed compliance IEEE Xplore compliance instructions further down this page).

(STEP 7) You will receive a compliant PDF file named as “Paper ID ######”.

(STEP 8) Submit your compliant “PID” file here:, accompanied by a signed IEEE © form, available at The form can be sent in any readable image format, jpg, pdf, etc. Always refer to your 3-digit acceptance number in this and all communication with organizers.

Manuscript Templates for Conference Proceedings

If you chose to use MS Word or LaTeX, these templates incorporate the specifications for conference proceedings on US letter page size (8 1/2″ x 11″)

Please note:  the files are compressed and cannot be opened on the server.  If you choose to use any of these optional templates, save the file to your drive before attempting to open it.

Microsoft Word 2000

Archive Contents (PDF, 63 KB))

LaTeX (Bibliography Files) b

US letter (DOC)

Unix (ZIP)

Unix (currently unavailable)

Windows (ZIP)

Windows (ZIP)

a   The LaTeX System Tester is included in the LaTeX archives content. The package includes instructions on how to test your LaTeX system settings and reconfigure them as necessary to enable you to emulate the “control output” for the best PDF conversion. You are strongly encouraged to perform this test before laying out your final manuscript.

b   Access IEEEtran LaTeX Class (template) V1.7 packages and IEEEtran V1.12 BibTeX (bibliography) packages. Be sure to use the template’s conference mode. See template documentation for details.

IEEE Copyright Form

All Papers MUST be accompanied by a signed IEEE Copyright form to be considered.

Download the form here in Adobe PDF format.

Adobe Distiller Settings for IEEE Xplore Compliance:

It is REQUIRED for NAECON that all PDF submissions be IEEE Xplore compliant. Download Specifications here in Adobe PDF.

NOTE: If your file does not meet Xplore compliance, it will NOT be published and will be removed from the TBD Proceedings CDROM and the IEEE Xplore system.

To help you meet these new requirements, you must FIRST check to ensure that your PDF file is compliant by using the IEEE PDF eXpress system BEFORE you submit your paper to the conference final submission web site.
1. Go to the IEEE PDF eXpress web site:
2. Click on the link “New Users – Click Here” and fill in your information.
3. Use this conference ID: 43527X
4. Use PDF eXpress to check or create your PDF file
5. Your completed IEEE copyright form must be received by TBD. The form and instructions can be found here.
6. Once you have a GOOD PDF file, submit here

IMPORTANT: Please keep in mind that checking your PDF file for compliance using these instructions and submitting your final paper for publication are TWO separate procedures and BOTH must be accomplished.