IEEE Orange County Section

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IEEE

Awards

The 2017 OC Section & Region 6 Awards Program

• Begins now! For the first time…..opening of the online awards nomination system

• Due date: May 15, 2017 at 11pm PDT

The awards program honors IEEE volunteers, engineers, and teachers within Region 6. This is important because those who contribute to IEEE and to our community should be recognized and thanked for their hard work, dedication, and contributions.

We had a delay in opening the awards submission site because of some changes within the IEEE. It is now tested, working well, and ready for your nominations.

The deadline for all awards nominations to be submitted is May 15, 2017 at 11:00pm PT. Instead of forms or emails, all nomination submissions and also all endorsement letters are done online with our new Fluidreview website.

The website is https://ieee-r6.fluidreview.com/

If you ever used the Fluidreview website for either MGA award nominations or for IEEE-USA award nominations then you already created a Fluidreview account and you can use those credentials. Otherwise you will need to create an account when you go to this website. It is not linked to your IEEE account so it will not fill in automatically. If you wish, you may create your new account using the same login and password as your IEEE account or you can choose anything you wish.

There are 16 main award categories and two of them have sub-categories.

For all award nominations for individuals, two letters of endorsement are required. The letter of endorsement is also an online form to be filled out by your endorsers. It will take very little time as it only contains three questions.

You will want to gather all of the needed information to fill out the online nomination ahead of time. All questions require an answer in order for the nomination to be valid. Phone numbers and addresses are necessary.

 

Outstanding Corporate Service

Nominee Information: Company Name, contact person’s name, contact person’s role and department, Company Address, contact person’s email address, contact person’s work phone, alternate contact person’s name, alternate contact email address, alternate contact phone Number Achievements and Accomplishments: (fill in a box with details) Do they provide time off to travel to IEEE meetings? (Y/N) Do they provide full or partial reimbursement of travel and/or per diem? (Y/N) Do they offer company space to conduct IEEE meetings? (Y/N) Do they encourage and/or promote membership in professional organizations? (Y/N) Do they underwrite all or a portion of IEEE dues for its members? (Y/N) Do they support the volunteer by permitting free or discounted use of company resources for such things as telephone, fax, email, or printing newsletters and/or other circulars? (Y/N) Do they donate grants or money directly to Chapters, Councils, Affinity Groups, or STEM to assist with conducting conferences, workshops, meetings, or educational events and competitions? (Y/N) Provide details to support the above answers such as examples of donations or conferences: (fill in a box with details) if you need additional room or want to add anything else: (fill in a box with details) Suggested Citation: (fill in a box) ____________________________________________________

 

Region 6 Small Section of the Year; Region 6 Large Section of the Year

(these are two separate categories but the forms are the same)  Section Officers and their information: Name of the current Section Chair, Section Chair’s daytime phone number, Section Chair’s evening phone number, Section Chair’s email address, Name of the current Section Vice Chair, Section Vice Chair’s email address, Name of the current Section Secretary, Section Secretary’s email address, Name of the current Section Treasurer, Section Treasurer’s email address, Section Website URL Is the Section Website up to date? (Y/N) What information can be found on the Section Website? (check all that apply) Current executive committee officer names, Officer contact information, Officer headshot photos, Calendar of upcoming meetings and events, Photos from recent events or activities, Information about Chapters, Affinity Groups, and Student Branches in the Section, Links to other IEEE web pages, Section local operating procedures, Section meeting minutes, Social media feeds, Blog, Archives, other ____ Are all units (Chapters, Affinity Groups, Student Branches, etc.) within the Section active and have the minimum membership requirement? If not, which units are inactive and what steps has the Section made in an effort to revitalize its under-performing units? (fill in a box with details) What units were newly formed during the previous year, and what is being done to create new groups? (fill in a box with details) MEMBER ENGAGEMENT Please provide examples of the following types of programs/activities/efforts in which the Section and its units participated. Please do not just list meetings and activities. Be sure to include the benefit/impact to IEEE members and/or the public and be very clear on important accomplishments and why they were meaningful. Discuss what is being done to attract, retain, satisfy, and engage members. Within these areas, please also comment on if/how the programs/efforts:benefited IEEE Student members (e.g., Student Branch Programs)   facilitated interface between Higher Grade IEEE members and IEEE Student Branch members   facilitated member grade elevations (e.g., Senior Member, Fellow, STEP transition)   facilitated improved industrial relations   facilitated improved government relations were co-sponsored with other professional/technical organizations: Community Service Projects that projected positive visibility to IEEE (fill in a box with details) Technical Programs (fill in a box with details) Professional Programs (PACE programs, non-technical programs contributing to members’ careers) (fill in a box with details) Educational Programs (fill in a box with details) Other Programs (fill in a box with details) AWARDS: Does the Section have a Section Awards Chair? (Y/N) Does the Section have a Section Awards Program? (Y/N) If Yes, please provide examples of awards presented by the Section and its units to recognize IEEE members, non-members, firms, etc. Include how the recipient was impacted and the goal that was achieved. (fill in a box with details) Provide examples of awards presented to the Section and its units to recognize individual IEEE members. Include how the recipient was impacted and the goal that was achieved. (fill in a box with details) MEMBER RECRUITMENT & COMMUNICATION Compare statistics for Higher Grade membership and Student membership in the Section and its units from this year to the previous year. Please do not just list membership numbers. Please comment on what the number differences mean, and any impacts, triggers, or causes. (fill in a box with details) Describe the methods used to communicate with Section members and the number of times that each method was used last year. (e.g., Section website, electronic newsletter, E-Notice, hardcopy newsletter, postcard). (fill in a box with details) Detail efforts conducted by the Section and its units to recruit new IEEE members and new volunteers. (fill in a box with details) Detail efforts conducted by the Section to recruit and retain Student Members. Include details on STEP programs and efforts to transition Student Members to Young Professional Members. (fill in a box with details) List any Section governing documents and the last year they were updated (e.g., bylaws, operations manual, guides). Provide web link(s) to governing documents, if applicable. (fill in a box with details)   __________________________________________________

 

Region 6 Small Student Branch of the Year; Region 6 Large Student Branch of the Year

(these are two separate categories but the forms are the same) The name of your University (fill in a box) Name of the current Student Branch Chair (fill in a box) Branch Chair’s daytime phone number (fill in a box) Branch Chair’s evening phone number (fill in a box) Branch Chair’s email address (fill in a box) Name of the current faculty advisor (fill in a box) the faculty advisor’s email address (fill in a box) Name of the previous Branch Chair (fill in a box) Previous Branch Chair’s email address (fill in a box) the complete mailing address for your Student Branch at the university so we can mail an award if they win (fill in a box with details) Student Branch Website URL (fill in a box) Is the Student Branch Website up to date? (Y/N) What information can be found on the Student Branch Website? (check all that apply) Current officer’s names, Officer contact information, Officer photos, Calendar of upcoming meetings and events, Photos from recent events or activities, Information about their activities, Links to other IEEE web pages, Student Branch room location and hours, Summary of past Student Branch meetings, Social media feeds, projects, Archives of past lectures, other things offered: books, drinks, food, etc How many total meetings and events has your Student Branch had since June of last year? (fill in a box) How many IEEE student members are there in your Student Branch? (fill in a box) How many non-IEEE students actively participate in your Student Branch? (fill in a box) Describe the projects that have been actively run by your Student Branch since last June (fill in a box with details) Describe your Technical Programs (fill in a box with details) Describe your non-technical programs contributing to members’ future careers (fill in a box with details) any additional educational programs and lectures (fill in a box with details) Fun and social activities (fill in a box with details) Does your Student Branch regularly attend the two Area meetings per year? (Y/N) Does your Student Branch participate in competitions in the Area meetings? (Y/N) Suggested Citation (fill in a box with details) _____________________________________________________
Region 6 Outstanding Chapter of the Year (includes Technical Councils and Affinity Groups) except WIE and LMAG have their own categories

the full name of your Chapter /Technical Council / Affinity Group (fill in a box) Is this a joint chapter of two or more Societies? List them  (fill in a box with details) in which City, State are your meetings? (fill in a box) Name of the current Chapter Chair (fill in a box) Chapter Chair’s daytime phone number (fill in a box) Chapter Chair’s evening phone number (fill in a box) Chapter Chair’s email address (fill in a box) Name of the current Chapter Vice Chair (fill in a box) Chapter Vice Chair’s email address (fill in a box) Name of the current Chapter Secretary (fill in a box) Chapter Secretary’s email address (fill in a box) Name of the current Chapter Treasurer (fill in a box) Chapter Treasurer’s email address (fill in a box) the Chapter’s Website URL (fill in a box) Is the Chapter Website up to date monthly? (Y/N) What information can be found on the Chapter Website? (check all that apply) Current executive committee officer names, Officer contact information, Officer headshot photos, Calendar of upcoming meetings and events, Photos from recent events or activities, Do you sponsor Student Branches?, Links to other IEEE web pages including your Society and your Section, Corporate sponsors, Chapter meeting minutes, Archives of previous meetings, other (fill in a box) Has your membership grown since last May? Describe the trends such as number, IEEE vs non-IEEE. (fill in a box with details) How many open technical meetings have you held in the past 12 months ending April 30 of this year? (fill in a box) Please attach a PDF showing your meeting attendance for the past 12 months with bars separately indicating IEEE members and non-members. (upload a PDF) How many symposia and conferences have you held in the past 12 months ending April 30 of this year? (fill in a box) Attach a PDF containing a list and description of all of the technical meetings, symposia, and conferences that your Chapter ran in the past 12 months up to April 30 of this year. (upload a PDF) Attach a PDF of your financial report comparing last May to this April 30 (upload a PDF) Attach a PDF of your annual report to your Section Excom (upload a PDF) Explain how you are inviting University students to participate in your meetings, symposia, and conferences. Do you provide any free or subsidized registration? (fill in a box with details) Were your meeting reports and financial statements filed on time with both your Section and the IEEE? (Y/N) Does your Chapter have a liason, sponsorship, or financial support from industry? (Y/N) If Yes, please provide brief details (fill in a box with details) Suggested Citation (fill in a box with details) _______________________________________________

 

WIE Chapter

the same form as Outstanding Chapter ___________________________________________

 

Region 6 Outstanding IEEE member who promoted Women in Engineering

Their Name (fill in a box) IEEE Member Number (fill in a box) IEEE Member Level (fill in a box) daytime phone number (fill in a box) evening phone number (fill in a box) email address (fill in a box) Their complete mailing address (fill in a box) State why this Nominee deserves recognition. Thoroughly and clearly state the individual’s contributions and accomplishments. (fill in a box with details) If this individual contributed to the success of a conference, please upload a PDF about the conference showing exactly how they contributed. (upload PDF) Is there something specific that makes you want to nominate this person over other people? (fill in a box with details) What IEEE positions and other responsibilities has the nominee had in the last five+ years that relate to this nomination? (fill in a box with details) Endorser 1: Please enter the Endorser’s Name and IEEE member number. Name (fill in a box) IEEE Member Number: (fill in a box) Endorser 2: same as above Suggested Citation (fill in a box with details) ________________________________________________________

 

Region 6 Outstanding LMAG Chapter of the year

the same form as Outstanding Chapter ________________________________________________________

 

Region 6 Outstanding IEEE member who promoted Life Member Activities

the same form as Region 6 Outstanding IEEE member who promoted Women in Engineering  ______________________________________________________

 

Region 6 Outstanding IEEE member who promoted Global Humanitarian Projects or Activities

the same form as Region 6 Outstanding IEEE member who promoted Women in Engineering __________________________________________________________

 

Region 6 Outstanding IEEE member who promoted Membership Development or Senior Member Elevation

the same form as Region 6 Outstanding IEEE member who promoted Women in Engineering _________________________________________________________

 

Region 6 Outstanding IEEE member who made contributions to STEM and Education as a Mentor, Assistant, or Facilitator

Their Name (fill in a box) IEEE Member Number (fill in a box) IEEE Member Level (fill in a box) daytime phone number (fill in a box) evening phone number (fill in a box) email address (fill in a box) Their complete mailing address (fill in a box) List the schools or activities that this individual directly helped (fill in a box with details) State why this Nominee deserves recognition. Thoroughly and clearly state the individual’s contributions and accomplishments. (fill in a box with details) If this individual contributed to the success of a conference, project, or major activity, please upload a PDF about the activity showing exactly how they contributed. (upload PDF) Is there something specific that makes you want to nominate this person over other people? (fill in a box with details) What IEEE positions and other responsibilities has the nominee had in the last five+ years that relate to this nomination? (fill in a box with details) Endorser 1: Please enter the Endorser’s Name and IEEE member number. Name (fill in a box) IEEE Member Number: (fill in a box) Endorser 2: same as above Suggested Citation (fill in a box with details) ______________________________________________________

 

Region 6 Outstanding IEEE member who is an Outstanding Educator

Their Name (fill in a box) IEEE Member Number (fill in a box) IEEE Member Level (fill in a box) daytime phone number (fill in a box) evening phone number (fill in a box) email address (fill in a box) Their complete mailing address (fill in a box) List the schools or activities where this individual lectured (fill in a box with details) State why this Nominee deserves recognition. Thoroughly and clearly state the individual’s contributions and accomplishments. (fill in a box with details) Is there something specific that makes you want to nominate this person over other people? (fill in a box with details) What IEEE positions and other responsibilities has the nominee had in the last five+ years that relate to this nomination? (fill in a box with details) Endorser 1: Please enter the Endorser’s Name and IEEE member number. Name (fill in a box) IEEE Member Number: (fill in a box) Endorser 2: same as above Suggested Citation (fill in a box with details)  ______________________________________________________

 

Region 6 Outstanding K through 12 Educator who made significant contributions to STEM Education

Their Name (fill in a box) daytime phone number (fill in a box) evening phone number (fill in a box) email address (fill in a box) Their complete mailing address (fill in a box with details) List the schools or activities that this individual directly helped (fill in a box with details) State why this Nominee deserves recognition. (fill in a box with details) Is there something specific that makes you want to nominate this person over other people? (fill in a box with details) Endorser 1: Please enter the Endorser’s Name and IEEE member number. Name (fill in a box) IEEE Member Number: (fill in a box) Endorser 2: same as above Suggested Citation (fill in a box with details) ______________________________________________________

 

Region 6 Outstanding IEEE member who is a Young Professional

Their Name (fill in a box) IEEE Member Number (fill in a box) IEEE Member Level (fill in a box) daytime phone number (fill in a box) evening phone number (fill in a box) email address (fill in a box) Their complete mailing address (fill in a box with details) State why this Nominee deserves recognition. (fill in a box with details) If this individual contributed to the success of a conference, please upload a PDF about the conference showing exactly how they contributed. (upload a PDF) Is there something specific that makes you want to nominate this person over other people? (fill in a box with details) What IEEE positions and other responsibilities has the nominee had in the last five+ years that relate to this nomination? (fill in a box with details) Endorser 1: Please enter the Endorser’s Name and IEEE member number. Name (fill in a box) IEEE Member Number: (fill in a box) Endorser 2: same as above Suggested Citation (fill in a box with details)   ______________________________________________________

 

Region 6 Outstanding Service and Leadership to the IEEE

Their Name (fill in a box) IEEE Member Number (fill in a box) IEEE Member Level (fill in a box) daytime phone number (fill in a box) evening phone number (fill in a box) email address (fill in a box) Their complete mailing address (fill in a box with details) State why this Nominee deserves recognition. Thoroughly and clearly state the individual’s contributions to their Section, to Region 6, and to the IEEE. List their achievements and accomplishments. (fill in a box with details) Is there something specific that makes you want to nominate this person over other people? (fill in a box with details) What IEEE positions and other responsibilities has the nominee had in the last five+ years that relate to this nomination? (fill in a box with details) Endorser 1: Please enter the Endorser’s Name and IEEE member number. Name (fill in a box) IEEE Member Number: (fill in a box) Endorser 2: same as above Suggested Citation (fill in a box with details)  ______________________________________________________

 

Region 6 Outstanding Engineer

Their Name (fill in a box) IEEE Member Number (fill in a box) IEEE Member Level (fill in a box) daytime phone number (fill in a box) evening phone number (fill in a box) email address (fill in a box) Their complete mailing address (fill in a box with details) State why this Nominee deserves recognition. Thoroughly and clearly state the individual’s technical contributions to engineering. List their new technical concepts, significant patents, development of new devices, new applications, new designs, or significant cost reductions using known techniques. (fill in a box with details) Add the Nominee’s complete CV, list of published papers, and list of patents as a PDF   (upload a PDF) If the Nominee has been recognized or honored by any company, university, government, or society then please list all here. (fill in a box with details) Is there something specific that makes you want to nominate this person over other people? (fill in a box with details) What IEEE positions and other responsibilities has the nominee had in the last five+ years that relate to this nomination? (fill in a box with details) Endorser 1: Please enter the Endorser’s Name and IEEE member number. Name (fill in a box) IEEE Member Number: (fill in a box) Endorser 2: same as above Suggested Citation (fill in a box with details)  _____________________________________________________

 

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