OldBylaws

 

THE INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS, INC.

 

ROCHESTER SECTION BYLAWS

 

In all instances, the Institute of Electrical and Electronics Engineers (IEEE) Bylaws, Constitution, RAB Operations Manual and IEEE Policy and Procedures will prevail when there is a conflict between these documents and� Section Bylaws.

 

ARTICLE 1- Name and Territory

 

Section 1

This organization shall be known as the Rochester Section of the Institute of Electrical and Electronics Engineers, Inc.

 

Section 2

The territory of the Rochester Section, as approved by the Regional Activities Board, includes the following counties, all of which are in New York State: Livingston, Monroe, Ontario, Orleans, Steuben, Wayne, Wyoming, and Yates.

 

 

ARTICLE II – Officers

 

Section 1

The elected officers of the Section shall be Chair, Vice-Chair, Secretary, Treasurer, and the Chair of the Development and Awards Committee.

 

Section 2

All Section elected officers shall serve one-year terms.

 

Section 3

Terms of Office will begin January 1, but in any case the outgoing officers will continue until their successors are duly elected and take office.

 

Section 4

Any vacancy occurring during the year shall be filled by a majority vote of the Section Executive Committee.

 

Section 5

The duties of the elected officers shall be as described in the IEEE Bylaws and in the RAB Operations Manual.

 

 


ARTICLE III – Standing Committees

 

Section 1

The Standing Committees of the Section will be as follows: Publicity, Membership, Student Activities, PACE, and such other committees as the Executive Committee may add.

 

Section 2

The Chair of each Standing Committee will be appointed by the Section Chair with the approval of the Section Executive Committee and their term will expire the following December 31.

Section 3

Each Committee Chair will appoint the committee members with the approval of the Executive Committee, and their terms will expire the following December 31.

 

Section 4

Duties of the Standing Committees will be generally as described in the IEEE Bylaws, RAB Operations Manual.

 

ARTICLE IV – Management

 

Section 1

The management of the Section shall be by the Executive Committee which shall consist of the elected Section Officers, the Junior Past Chair, and the following: the Senior Past Chair, the Chair of the Standing Committees, the Representatives of any Group, Chapter, or Subsection associated with the Section, and the Editor of any publication sponsored by the Section.

 

The number of voting members elected must be at least one greater than those appointed.

 

Section 2

A majority of the Executive Committee shall constitute a quorum, provided that delegates elected by the Section membership are at least one greater in number than delegates appointed to the Committee.

 

Section 3

A majority of the Executive Committee shall be present at a meeting in order for business to be conducted.

 

Section 4

Meetings of the Executive Committee will ordinarily be held monthly and will be called by the Section Chair or by a request of any three of the Executive Committee members.

 

 

Section 5

The fiscal year of the Section shall be January 1 to December 31.

 

 

ARTICLE V – Nomination and Election of Officers

 

Section 1

A Nominating Committee of three or more members, not then officers of the Section, shall be appointed by the Chair with the approval of the Executive Committee. The Junior and the Senior Past Chair will be appointed to this committee. The Chair of the Development and Awards Committee will act as an advisor to this committee.

 

Section 2

The nominations of the Nomination Committee will be announced to the membership and following this, a minimum of twenty-eight days allowed for additional nominations by petition. To be valid, a petition must be signed by twelve or more Section members of grade Member or higher.

 

Section 3

If only one nomination is made for each office, the election will be at the Annual Meeting. If additional nominations are made, election will be by ballot mailed to the membership, with the vote counted by a Tellers Committee appointed by the Section Chair.

 

Section 4

The timetable for this procedure is as follows:

 

June Executive Committee Meeting�� – Appointment of Nominating Committee

 

September 5 – Submission of nominations by Nominating Committee to Newsletter Editor for publication in the October Section Newsletter.

 

October 1�� – Publication of nominations by Nominating Committee in Section Newsletter with invitation for other nominations by petition.

 

If there are nominations by petition, then:

 

November 1��� – Close petitions

 

November 10� – Ballots will be mailed to the membership

 

November 25�� – Ballot will be closed

 

November 30�� – Ballots will be counted by Tellers Committee

 

Results will be announced at the December meeting of the Executive Committee, the December Section Meeting, and in the January Section Newsletter.

 

If there are no nominations by petition, then:

 

December� – Hold election at December Section Meeting.

 

The results will be published in the January Section Newsletter.

 

 

Section 5

All nominations made by the Nominating Committee for the Section offices of Chair, Vice-Chair, Secretary, and Treasurer shall have attained the IEEE grade of Fellow, Senior Member or Member and will have served two terms on the Section Executive Committee before taking office if elected. The two-term requirement may be waived in individual cases by action of the Executive Committee.

 

A plurality of the votes cast shall be necessary for election.

 

 

ARTICLE VI – Business Meeting

 

Section 1

In order to transact business at a Section Membership Meeting, at least fifteen voting members must be present to constitute a quorum.

 

 

ARTICLE VII – Finances

 

Section 1

All expenditures of Section Funds must be approved by the Section Executive Committee. Budgets will be submitted to the Executive Committee by Chapters, Branches, and Committees of the Section who require funds.

 

Section 2

Section funds can only be used for normal operations in concert with IEEE Bylaws, except as approved by the IEEE (Headquarters) Executive Committee. Such expenditures shall include payments for meeting halls, equipment used at a meeting, mailings, promotional expenses, travel for speakers, travel for Section officers to meetings out of the Rochester area, reimbursement to the Rochester Engineering Society and similar authorized expenditures. Contributions to charitable causes shall be in accordance with IEEE limits for such expenditures.

 

 

Section 3

An auditing Committee comprising three members of the Section shall be appointed by the Chair; prior to February 15, they shall audit the books of the Section and record their findings in the Section records.

 

Section 4

Both the Treasurer and the Secretary shall be authorized to draw funds as approved by the Executive Committee.

 

 

ARTICLE VIII -� Chapters

 

Section 1

All Chapter and Affinity Group meetings of any kind must be advertised to the Section membership. This requirement may be met by putting notice in the section newsletter (currently a part of the Rochester Engineer magazine). In cases where the publication deadline cannot be met, this requirement may also be met by mailing a notice to the appropriate section members to be received at least seven (7) days in advance. The appropriate members include at least the members of the sponsoring Chapter(s) or Affinity Group(s) and the members of the Section Executive Committee.

 

A report of each meeting must be submitted to the Section Secretary within 90 days of the meeting. This report must be in the appropriate form as specified by the Section Secretary.

 

Any Chapter of Affinity Group which does not meet both advertising and reporting requirements will not be funded by the Section.

 

Recognizing that a primary purpose of a Chapter is to hold local technical meetings, if a Chapter does not report four (4) technical meetings satisfying the above requirements over a two (2) consecutive years, the Section Executive Committee will request that the IEEE disband that Chapter.

 

Chapters and Affinity Groups should hold elections with the procedure and schedule similar to the Section process detailed in Article V of these Bylaws. Otherwise, Chapters and Affinity Groups need to have their officers confirmed by the Section Executive Committee.

 

 

ARTICLE IX -� Amendments

 

Section 1

Proposals for amendments may originate in the Section Executive Committee or by a petition of twenty-five or more Section members of grade Member or above.

 

Section 2

Amendments to or revocation of these Bylaws shall be made in accordance with the IEEE Bylaws, RAB Bylaws, and the RAB Operations Manual.

 

 

Section Executive Committee Approval Signatures

 

_________________________������������������������ ________________________

 

_________________________������������������������ ________________________

 

 

 

Date:_____________________

 

______________________________________________________________

Region Director Signature�������������������������������� Date

 

 


 

Revised October 12, 1967:

Article V, Section 5

 

Revised June 22, 1976:

Article II, Section 2

 

Revised October 5, 1976:

Article I, Section 2

Article IV, Section 3

Article V, Section 1

Article IX, Section 2

 

Revised May 3, 1994:

Article II, Section 1

Article III, Section 2, 3

Article IV, Section 4, 5

Article V, Section 1, 3, 4, 5

Article VII, Section 1, 2, 3

Article VIII, Section 1

Article IX, Section 1

 

Revised August 2, 1994:

Article I, Section 2

Article II, Section 5

Article III, Section 2, 4

Article IV, Section 1, 5

Article V, Section 2, 3, 4, 5

 

Revised May 4, 1999:

Article II, Section 5

Article III, Section 2, 3, 4

Article V, Section 2, 3, 4

Article VII, Section 3

Article VIII, Section 1

Article IX deleted

Article X renumbered as Article IX, Sections 1,2 revised

 

Revised June 5, 2001

Article II, Section 5

Article III, Section 2, 3, 4

Article IV, Section 1, 2

Article V, Section 2, 3, 4

Article VIII, Section 1

 

Revised March 2, 2004

Article V, Section 4