Student Paper Competition

2019 IEEE Region 3 SoutheastCon

Student Paper Competition Rules (PDF)

The Region 3 Student Paper competition is held annually in conjunction with SoutheastCon. Student papers are judged based on written content and oral presentation. All student papers submitted by the deadline are initially judged based on written content alone. The authors of the top papers, based on written content scores, will be invited to SoutheastCon to present their papers. The oral presentations of the papers are scored at SoutheastCon and the overall rankings of the papers are determined according to the scoring system in the attached PDF.

Timeline

Friday, March 15th, 2019         Paper submission deadline (follow instructions below)

Friday, March 22nd, 2019        Authors notified of finalists for student paper competition

Saturday, April 13th, 2019        Finalists present papers at SoutheastCon. Winners are announced during the Awards Ceremony

Eligibility

All authors must be student members of IEEE in Region 3 at the time that the entry is submitted. All authors must be undergraduates at the time the paper is presented at SoutheastCon. Multiple authors are permitted up to a limit of three. All finalists presenting at SoutheastCon must be registered for the conference.

Paper Submission Instructions

Papers should be submitted by e-mail using the following instructions (failure to follow these instructions may result in disqualification).

  1. E-mail needs to be send in PDF format to theRegion 3 Student Activities Chair (RSAC), [Mr. Victor Basantes at victor.basantes@ieee.org]
  2. E-mail subject line needs to read: 2019 IEEE Region 3 Student Paper Contest Entry Attached.
  3. E-mail must be submitted by the Student Branch Counselor with the following endorsement statements included in the submission e-mail:

“This paper meets the Region 3 requirement that all authors are student members of this IEEE student branch and will still be undergraduate students at the time of SoutheastCon. This paper is the only entry of our student branch.

  1. All student authors on the paper submission must be copied on the e-mail.
  2. Upon submission, the RSAC will confirm receipt of the entry by replying back within 48 hours.

The RSAC will notify all student authors by e-mail regarding the selection of finalists.

Prizes

Cash prizes for the IEEE Region 3 Student Paper Competition are

First Place – $800.00

Second Place – $500.00

Third Place – $200.00

The school represented by the author(s) of the first place paper will receive a plaque.

Paper Format

The following is a general guideline for the paper format. Note that both a cover page and a title page are required. The cover page, which contains the author(s) name(s) and student branch affiliation, will be removed before the paper is transmitted to the judges, in order to eliminate any bias in judging.  The title page should not contain the names of author(s) or school affiliation.

  1. Cover page (see Section 9)
  2. Title page (see Section 10)
  3. Abstract (not more than one page)
  4. Introduction
  5. Body of paper
  6. Conclusions and Recommendations
  7. References/Bibliography
  8. Appendices

The paper should be double-spaced using a font no smaller than 10 point. The Introduction, Body, Conclusions, and References together may not exceed 15 pages. These sections together with the Appendices may not exceed 20 pages.

Oral Presentation

Each paper will be allotted 15 minutes for oral presentation and 5 minutes for questions and answers. The RSAC will use a random process to determine the order of oral presentations and will inform the participating schools of their presentation order prior to the conference.

Judging

The written content of each paper will be scored by three judges. The oral presentation of each paper will be scored by three judges. The papers will be ranked according to the sum of written and oral scores. Finalists are encouraged to bring three hard copies of their papers for distribution to the judges at the time of the oral presentation.

see the PDF for scoring and paper layout