AUTHOR FAQ’s

Visit the IEEE Author Digital Toolbox, which provides general guidelines regarding the submission of text and graphics, as well as templates, and instructions on how to submit multimedia materials. Most of the information is in the form of a convenient, downloadable PDF file.
The Journals and Magazines page provides a listing of our publications and a link to each publication’s Web page. There, you will find the scope of each publication, contact information for obtaining more details, the frequency of its publication, a description of the topics covered, associated page charges, and contact information such as the Editor-in-Chief, or associate editors. Some publications also supply a link to their Society’s Web site for more specific information regarding that publication’s review and submission processes.
Download the most up-to-date version of our “Information for Authors” kit. IEEE “Information for Authors” kit (PDF, 260 KB)
The IEEE provides LaTeX and Word templates that can be used for all final submissions. In addition, the IEEE Transactions on Magnetics has supplied a Word template for creating submissions to TMAG. All of these templates are available for download at the IEEE Author Digital Toolbox page.

Some publications do provide information to their authors that is more specific than the IEEE’s general guidelines and in some cases customized templates and instructions are provided as well. For links to individual transactions, journals, and letters Web pages, please go to the Journals and Magazines page.

Visit the Graphics Checker Tool, which provides an online tool to check graphics.

IEEE accepts Word, PowerPoint, Excel, and PDF files for graphics submission. High-resolution JPGs are acceptable for author photos only (IEEE also continues to accept Postscript, EPS, and TIFF). As part of the production process, all grayscale figures and line art are converted to TIFF format.

Image quality is very important in how the graphics will reproduce. Even though IEEE can accept many formats, graphics cannot improve if they are poor quality when received. If you need further help or have questions, please e-mail graphics@ieee.org.

The following are the basic charges for color:

  • $1,045.00 US for printing charges (four or fewer color pages)
  • $2,090.00 US (four to eight pages)
  • $3,135.00 US (nine to twelve pages)
  • + $62.50 US per color image (i.e., if you have two color figures the charge would be $125 US, + $1,045)

Please note that these are costs for color printing and do not include page charges or reprint charges, which must be paid separately. Once your paper is received at the IEEE, a staff editor will contact you with specific instructions on how to proceed with color figures.

If your decision is to include color graphics, IEEE will require that you send as soon as possible, a faxed copy of the purchase order reflecting the amount due or an e-mail with the following details of your credit card: Name as it appears on credit card, credit card number, type of credit card (Visa/ Mastercard etc.) expiration date, and amount to be charged. Notify IEEE, as soon as possible, if your decision is to have all graphics in black and white.

Color art can be processed only after IEEE receives either the purchase order or the credit card details.

The answer depends on your publication’s page charge policy, including any overlength charges. To find out this information, download “Instructions for Authors on Reprints and Special Charges” (PDF, 65 KB). It also depends on how many reprints you order, and of course any color charges if you have figures in your paper that you choose to have printed in color.

If your journal has overlength page charges, then you will need to estimate the number of pages in your paper. The number of pages can be estimated two ways: counting all the pages in your submitted work (including figures, pages of text, pages of figure captions, references, bios, author photos, etc.) and divide the total by 3. Or, you can use the IEEE style template to preformat your work, including figures and tables, in order to give you a more accurate page estimate.

Please contact the editorial office of the journal to which you submitted your work for information regarding where it is in the submission process.