29 Aug

vTools.eNotice version 1.8 has been released – 29 August 2017

On 29 August 2017 eNotice version 1.8 was released.

eNotice 1.8 introduces the following enhancements :

– Personalization of eNotice message
– Customization of eNotice ‘From’ and ‘Reply-to’
– Send Test eNotice option

Please view the latest eNotice tutorials by clicking here

Questions, comments or suggestions can be emailed to vtools@ieee.org.

28 Aug

vTools Events and eNotice Release coming

Upgrade Announcement – On August 29, 2017 vTools will be undergoing system upgrades.

Starting Tuesday, 29 August 2017 from 2:00 p.m. to 3:00 p.m. EDT (UTC-4) vTools.Events and vTools.eNotice will be inaccessible.

The latest release of vTools.Events (v6.2) and vTools.eNotice 1.8 will be upgraded.

The following new features enhancement will be deployed:
Events 6.2 :

  • Support for Student Branches and HKN Affinity Group scheduling and reporting events/meetings
  • Collection of custom data during registration
  • Enhanced registration confirmation – Calendar option and custom registration data
  • Enhanced registration statistic information – pricing and restriction information, custom registration data
  • Save events as draft with minimum content (HOST and Title only)

eNotice 1.8:

  • Personalization of eNotice message
  • Customization of eNotice ‘From’ and ‘Reply to’
  • Send test eNotice option on ‘Preview’
  • Include link to Event inserted into eNotice messages (where applicable)

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

21 Jun

IEEE Upgrade Coming – 13 August 2017

Upgrade announcement

IEEE will be upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

On Sunday, 13 August 2017, the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible on Sunday 13 August 2017:

vTools.Events (formerly Meetings)
– there will be no ability to validate member numbers for discounted price levels

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

30 May

vTools Events Release coming

Upgrade Announcement – On June 7, 2017 vTools will be undergoing system upgrades.

Starting Wednesday, 7 June 2017 from 3:00 p.m. to 4:00 p.m. EDT (UTC-4) vTools.Events will be inaccessible.

The latest release of vTools.Events (v6.1.1) will be upgrades to provide a calendar option in the registration email confirmations.

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

30 May

vTools Upgrade June 27, 2017

Upgrade Announcement – On June 27, 2017 vTools will be undergoing system upgrades.

Starting Tuesday, 27 June 2017 from 3:00 p.m. to 5:00 p.m. EDT (UTC-4) all of the vTools applications will be inaccessible.

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

24 May

FluidSurveys Termination Notice

All,

FluidSurveys has been purchased by SurveyMonkey and is terminating the product as of 27 June 2017.

We have tried to negotiate a new contract with SurveyMonkey, but they are unable to provide us with an acceptable pricing model.

What does this mean to you:

  • Do not create new surveys in FluidSurveys if results are needed after 26 June.
  • Export existing survey data if needed. Export instructions are available at http://sites.ieee.org/vtools/export-data-from-fluidsurveys/
  • If possible, delay sending a new survey until a replacement product has been selected and implemented

All survey data will be deleted as of 27 June and unavailable to both volunteers and staff.

If you need to create a survey now, we recommend FourEyes: https://getfoureyes.com/. FourEyes is quite nice and has an interface similar to FluidSurveys. The free plan offers important features, such as branching and merge.

IEEE was one of the first customers of FluidSurveys and we have watched it develop into a great product. It will be missed.

This message has been sent to IEEE Region, Council, Section, Subsection, Chapter, Affinity Group and Student Branch volunteers.

Thank you for your attention.

12 May

IEEE Upgrade – Saturday, 13 May 2017

Upgrade announcement

IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 13 May from 5:00 a.m. ET (9:00 UTC-04) to 5:30p.m. ET (21:30 UTC-4) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday15 May,starting at 5:00 a.m., through 5:30 p.m., Saturday, 13 May ET:

vTools.Events (formerly Meetings)
– there will be no ability to validate member numbers for discounted price levels

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

05 Apr

vTools.Voting version 2.0 has been released

On 05 April 2017 Voting version 2.0 was released.

Voting 2.0 introduces the following usability and interface enhancements :

  • Voting has a new look and feel. It is fully responsive to mobile devices
  • This new, more intuitive look and feel, provides new features and enhancements which include:
    – A new home page design
    – Improved navigation
    – More help text

Questions, comments or suggestions can be emailed to vtools@ieee.org.

05 Apr

vTools.Officer Reporting version 2.0 has been released

On 05 April 2017 Officer Reporting version 2.0 was released.

Officer Reporting 2.0 introduces the following usability and interface enhancements :

  • Officer Reporting has a new look and feel. It is fully responsive to mobile devices
  • This new, more intuitive look and feel, provides new features and enhancements which include:
    – A new Home page design
    – New option to manage an organizational unit (OU) URL
    – Enhanced organizational unit selection
    – More help text

Questions, comments or suggestions can be emailed to vtools@ieee.org.

09 Jan

vTools.Events version 6.1 has been released

On 22 December 2016 Events version 6.1 was released.
Events 6.1 introduces the following usability and interface enhancements :

  • Events is now integrated with vTools.eNotice so that you can create and send meeting announcements without having to re-enter your event information. Events announcements includes a new option – “Create eNotice from Event’. When selected, a new eNotice opens and the announcement details are copied.
  • Correction of draft results when selecting sort by column.
  • The registration form includes text indicating the payment will be made in PayPal when the event includes pricing.
  • The registration form email address tooltip indicates the email address provided will be used to send registration confirmation.
  • Corrected a defect when deleting menu items. User will be able to delete all menu items, if desired.
  • Events will inform the user of the deletion of pricing if the user disables registration. When a user sets the registration start and end dates to the same value, this disables registration. The system will warn the user that this setting will disable registration.
    Additionally, if there is pricing set up for the event, the system will warn the user that this setting will also delete all pricing. The user will have the option to cancel the change or disable registration and delete pricing, if applicable.

  • About page includes correct link to Events tutorials.
  • Correction of draft search to return all draft events in the results when ‘Draft’ option is selected.