The current security model automatically allows use of the tools by any volunteer who appears on the Section roster. Volunteers can create meetings/events, WebInABox sites, run elections, etc., while members and, in many cases, the general public can only view meeting/event information, visit WebInABox sites, etc. Volunteers should use their IEEE Account username and password to login. If you do not recall your IEEE Account information, you may go to https://www.ieee.org/about/help/my-account.html to recover your username or password online.
To verify who is listed on the Section Roster, please see this page: https://ieee.org/about/volunteers/rosters.html (access is limited to current officers). Please note that per vTools team request, IEEE now records more positions for Chapter and Affinity Group officers: Chair, Vice Chair, Secretary, Treasurer. For more information regarding reporting officers, please view Operations > Reporting > Officer forms at: https://mga.ieee.org/resources-operations/geographic-unit/reporting-rebates/officer-forms.
Please note: All officers (with exception of webmaster and newsletter editor) shall be active IEEE members in Graduate Student Member, Member, Senior Member or Fellow grade. Chapter officers shall also be members of the parent Society.
In addition, Sections can now report vTools Coordinator position (please note that it has the same grade restrictions as mentioned above).
Please note: Student Branch Officers (Chair, Advisor, Counselor) can submit and view the local activity reports (L31) as well.
To report officers in order to have access to vTools, use vTools Officer Reporting.
- Automatic access is granted to Region Directors, Section Executive Committee Members, MD Chairs, SAMIEEE Recipients, Newsletter Editors, Webmasters; Chapter Executive Committee Members, Affinity Group Executive Committee Members, Student Branch Executive Committee Members, and eNotice Coordinators.
vTools Events (formerly known as vTools Meetings)
- Automatic access is granted to Region Directors, Section Executive Committee Members, MD Chairs, SAMIEEE Recipients, Newsletter Editors, Webmasters; Chapter Executive Committee Members, Affinity Group Executive Committee Members, Student Branch Executive Committee Members, and vTools Coordinators.
- Automatic access is granted to Region Directors, Section Executive Committee Members, MD Chairs, SAMIEEE Recipients, Newsletter Editors, Webmasters; Chapter Executive Committee Members, Affinity Group Executive Committee Members, Student Branch Executive Committee Members, and vTools Coordinators.
vTools Student Branch Reporting
- Automatic access is granted to Region Directors, Section Executive Committee Members, MD Chairs, SAMIEEE Recipients, Newsletter Editors, Webmasters; Chapter Executive Committee Members, Affinity Group Executive Committee Members, Student Branch Executive Committee Members, and vTools Coordinators.
- Automatic access is granted to Region Directors, Section Executive Committee Members, MD Chairs, SAMIEEE Recipients, Newsletter Editors, Webmasters; Chapter Executive Committee Members, Affinity Group Executive Committee Members, Student Branch Executive Committee Members, and vTools Coordinators.
- Automatic access is granted to Region Directors, Section Executive Committee Members, MD Chairs, SAMIEEE Recipients, Newsletter Editors, Webmasters; Chapter Executive Committee Members, Affinity Group Executive Committee Members, Student Branch Executive Committee Members, and vTools Coordinators.
- Access to surveys (SurveySparrow) is not automatic and must be requested by completing the Survey Request Form. Survey access is granted to current, active officers of their respective Organizational Unit. If you are not a current officer of your OU, approval from the OU Chair will be required.
- To see who has access to OU Analytics, please refer to this page.