28 Aug

vTools Events and eNotice Release coming

Upgrade Announcement – On August 29, 2017 vTools will be undergoing system upgrades.

Starting Tuesday, 29 August 2017 from 2:00 p.m. to 3:00 p.m. EDT (UTC-4) vTools.Events and vTools.eNotice will be inaccessible.

The latest release of vTools.Events (v6.2) and vTools.eNotice 1.8 will be upgraded.

The following new features enhancement will be deployed:
Events 6.2 :

  • Support for Student Branches and HKN Affinity Group scheduling and reporting events/meetings
  • Collection of custom data during registration
  • Enhanced registration confirmation – Calendar option and custom registration data
  • Enhanced registration statistic information – pricing and restriction information, custom registration data
  • Save events as draft with minimum content (HOST and Title only)

eNotice 1.8:

  • Personalization of eNotice message
  • Customization of eNotice ‘From’ and ‘Reply to’
  • Send test eNotice option on ‘Preview’
  • Include link to Event inserted into eNotice messages (where applicable)

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

21 Jun

IEEE Upgrade Coming – 13 August 2017

Upgrade announcement

IEEE will be upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

On Sunday, 13 August 2017, the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible on Sunday 13 August 2017:

vTools.Events (formerly Meetings)
– there will be no ability to validate member numbers for discounted price levels

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

30 May

vTools Events Release coming

Upgrade Announcement – On June 7, 2017 vTools will be undergoing system upgrades.

Starting Wednesday, 7 June 2017 from 3:00 p.m. to 4:00 p.m. EDT (UTC-4) vTools.Events will be inaccessible.

The latest release of vTools.Events (v6.1.1) will be upgrades to provide a calendar option in the registration email confirmations.

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

05 Apr

vTools.Voting version 2.0 has been released

On 05 April 2017 Voting version 2.0 was released.

Voting 2.0 introduces the following usability and interface enhancements :

  • Voting has a new look and feel. It is fully responsive to mobile devices
  • This new, more intuitive look and feel, provides new features and enhancements which include:
    – A new home page design
    – Improved navigation
    – More help text

Questions, comments or suggestions can be emailed to vtools@ieee.org.

05 Apr

vTools.Officer Reporting version 2.0 has been released

On 05 April 2017 Officer Reporting version 2.0 was released.

Officer Reporting 2.0 introduces the following usability and interface enhancements :

  • Officer Reporting has a new look and feel. It is fully responsive to mobile devices
  • This new, more intuitive look and feel, provides new features and enhancements which include:
    – A new Home page design
    – New option to manage an organizational unit (OU) URL
    – Enhanced organizational unit selection
    – More help text

Questions, comments or suggestions can be emailed to vtools@ieee.org.

09 Jan

vTools.Events version 6.1 has been released

On 22 December 2016 Events version 6.1 was released.
Events 6.1 introduces the following usability and interface enhancements :

  • Events is now integrated with vTools.eNotice so that you can create and send meeting announcements without having to re-enter your event information. Events announcements includes a new option – “Create eNotice from Event’. When selected, a new eNotice opens and the announcement details are copied.
  • Correction of draft results when selecting sort by column.
  • The registration form includes text indicating the payment will be made in PayPal when the event includes pricing.
  • The registration form email address tooltip indicates the email address provided will be used to send registration confirmation.
  • Corrected a defect when deleting menu items. User will be able to delete all menu items, if desired.
  • Events will inform the user of the deletion of pricing if the user disables registration. When a user sets the registration start and end dates to the same value, this disables registration. The system will warn the user that this setting will disable registration.
    Additionally, if there is pricing set up for the event, the system will warn the user that this setting will also delete all pricing. The user will have the option to cancel the change or disable registration and delete pricing, if applicable.

  • About page includes correct link to Events tutorials.
  • Correction of draft search to return all draft events in the results when ‘Draft’ option is selected.
09 Jan

vTools.eNotice version 1.7 has been released

On 22 December 2016 eNotice version 1.7 was released.

eNotice 1.7 introduces the following usability and interface enhancements :

  • eNotice is now integrated with vTools Events so that you can create and send meeting announcements without having to re-enter your event information.
  • eNotice allows Region and Section officers to send messages to a specific audience or segment within their organizational unit. This gives the opportunity to target messages to particular member groups (i.e.. Affinity Groups, Subsections, Chapters, Student Branches).
15 Dec

New Events – eNotice Integration is here

We are happy to announce the integration of Events with eNotice is available for all your events and meetings.

With this new feature, you can create an eNotice using the meeting information entered in vTools.Events.

Follow these steps:

  • View your meeting or event in vTools.Events
  • Select the new option “Create eNotice from Event
  • The contents of the meeting will be copied into a new eNotice.
    The eNotice message will include all of the key details of your announcement including

      Title and image, if applicable.
      Header, if applicable
      Date / Time
      Description
      Contact email
      Extra Contact Information, if applicable
      Footer, if applicable
      Location info and map
      Registration link, if applicable
      Registration Information (dates and menu items not pricing info found in the tooltip) , if applicable
      Agenda
      Speaker – Display Name and Topic and image if applicable
  • Edit the eNotice, if needed. This includes message content, filters (mailing target audience, grade/status).
  • eNotice automatically assigns the mailing target audience using the organization selected (HOST) on the meeting/event.
  • Submit the eNotice – SEND EXPRESS rules will continue to be enforced.

Click here for more information – Events-eNotice Integration.

10 Aug

Announcing vTools. Events – more than just a place to report past meeting activity

We are excited to announce that IEEE MGA has released a new version of vTools Meetings on Wednesday afternoon ET 27 July. This new version is re-branded vTools Events to better identify with the meetings and activities that are included.

vTools Events is fully responsive to mobile devices – both in event management and guest registration. This new, more intuitive look and feel, provides many new features and enhancements which include:

– Home Page with a global view of all events
– Enhanced event search option
– Redesigned event creation form
– Easier interface for event reporting
– More intuitive event registration setup
– More help text

Here is a screenshot of the new home page.
EventsHomePagePreview

All existing events are available in the new look and feel. Tutorials are available on the vTools Events Tutorial page.

Here is a screenshot of the event description.
Events Published
We encourage all geo units to use vTools Events to schedule future meetings. vTools Events is more than just a place to report past meeting activity.

All vTools Events and IEEE sponsored conferences are displayed in IEEE Collabratec™ and a data feed can be used in your organization’s website calendar.

Questions, comments or suggestions can be emailed to vtools@ieee.org.