26 Feb

IEEE Enterprise wide upgrade scheduled – 2 and 3 March 2018

Upgrade announcement

Between 9 p.m. on Friday, 2 March, and 2 p.m. on Saturday, 3 March 2018
IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Friday, 2 March from 9:00 p.m. ET (Saturday, 3 March at 01:00 UTC-04) to Saturday, 3 March 3:00p.m. ET (Saturday, 3 March, at 18:00 UTC-04) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Friday 2 March, starting at 9:00 p.m., through 2:00 p.m., Saturday, 3 March ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

21 Dec

vTools Release of Events 6.3

Events 6.3 has been release to production on 20 Dec 2017.

We are excited to announce that an update to vTools.Events is available.

With this release, volunteers will be able to view and manage their events and any reporting details in one view through the use of administrative dashboard-like pages while reporting an event that has been held (L31) is further simplified.

Events/Report Administration
This administration dashboard will include a list of the top 20 events displayed in three (3 tabs (Recent, Upcoming, Draft).
Options include:

  • Schedule a new event
  • View the published event as the public would on the web
  • File a report for past events
  • Manage a single event on it’s own dashboard

Manage a single event
This dashboard is where users will find all of the current volunteer administrative options:

  • Edit
  • View
  • Manage Registration and Attendance details
  • Create from existing event
  • File a report – New – click to enter attendance numbers and submit!

One view of an event and report details

  • Search Events results will include all events in vTools.Events with reporting details and options such as:
    • Reported On date, if applicable
    • An option to file a report
    • View published event
    • Manage a single event and all related report content

Streamlined report submission

  • To file a report, the volunteer need only provide the attendance numbers
  • A ‘File Report’ option will be available on Search Events, Events / Report Administration and when managing a single event’s content.

vTools Events are automatically included in RSS feeds used for organizational unit website calendars, IEEE Collabratec and the IEEE EventFinder Mobile App.

So please use vTools Events to schedule your meetings for maximum visibility.

This new functionality enables Student Branches and Student Branch Chapters to use vTools Events to schedule and report their local meeting activity.

The tutorials have been updated and are available at: http://sites.ieee.org/vtools/vtools-events-tutorials/

Please do not hesitate to contact MGA Information Management staff at anytime with questions, comments or suggestions at mga-im@ieee.org.

13 Dec

Upcoming: vTools.Events provides new dashboards and streamlined report submission

In the next version of vTools.Events, all volunteers will be able to view and manage all of their events and any report details as one view through the use of administrative dashboard-like pages. Reporting an event (L31) will be made easier by simply by providing attendance numbers.

Events/Report Administration.
This administration dashboard will include a list of the top 20 events displayed in three (3) tabs (Recent, Upcoming, Draft).
Options include:
• Schedule a new event
• View the published event as the public would on the web
File a report for past events
• Manage a single event on it’s own dashboard

Manage a single event
This dashboard is where users will find all of the current volunteer administrative options:
• Edit
• View
• Registration and Attendance details
• Creating from existing event
• File a report – New – click to enter attendance numbers and submit!

One view of an event and report details
Search Events results will include all events in vTools.Events with reporting details and options such as:
o Reported On date, if applicable
o An option to file a report
o View published event
o Manage a single event and all related report content

Streamlined report submission
• To file a report, the volunteer need only provide the attendance numbers
• A ‘File Report’ option will be available on Search Events, Events / Report Administration and when managing a single event’s content

05 Dec

IEEE Enterprise wide upgrade scheduled on 9 December 2017

Upgrade announcement

On Saturday, 9 December IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 9 December from 06:00 AM ET (11:00 UTC-05) to Saturday, 9 December 2:00 p.m. ET (19:00 UTC-5), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 9 December, starting at 6:00 a.m.(11:00 UTC-5) through 2:00 p.m. (19:00 UTC-5), Saturday, 9 December ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

19 Oct

IEEE Enterprise Wide Upgrade – 20 and 21 Oct 2017

Upgrade announcement

Between 9 p.m. on Friday, 20 October, and 4 p.m. on Saturday, 21 October.
IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Friday, 20 October from 9:00 p.m. ET (Saturday, 21 October, at 01:00 UTC-04) to Saturday, 21 October 4:00p.m. ET (Saturday, 21 October, at 20:00 UTC-04) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Friday 20 October,starting at 9:00 p.m., through 4:00 p.m., Saturday, 21 October ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

29 Aug

vTools.eNotice version 1.8 has been released – 29 August 2017

On 29 August 2017 eNotice version 1.8 was released.

eNotice 1.8 introduces the following enhancements :

– Personalization of eNotice message
– Customization of eNotice ‘From’ and ‘Reply-to’
– Send Test eNotice option

Please view the latest eNotice tutorials by clicking here

Questions, comments or suggestions can be emailed to vtools@ieee.org.

28 Aug

vTools Events and eNotice Release coming

Upgrade Announcement – On August 29, 2017 vTools will be undergoing system upgrades.

Starting Tuesday, 29 August 2017 from 2:00 p.m. to 3:00 p.m. EDT (UTC-4) vTools.Events and vTools.eNotice will be inaccessible.

The latest release of vTools.Events (v6.2) and vTools.eNotice 1.8 will be upgraded.

The following new features enhancement will be deployed:
Events 6.2 :

  • Support for Student Branches and HKN Affinity Group scheduling and reporting events/meetings
  • Collection of custom data during registration
  • Enhanced registration confirmation – Calendar option and custom registration data
  • Enhanced registration statistic information – pricing and restriction information, custom registration data
  • Save events as draft with minimum content (HOST and Title only)

eNotice 1.8:

  • Personalization of eNotice message
  • Customization of eNotice ‘From’ and ‘Reply to’
  • Send test eNotice option on ‘Preview’
  • Include link to Event inserted into eNotice messages (where applicable)

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

21 Jun

IEEE Upgrade Coming – 13 August 2017

Upgrade announcement

IEEE will be upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

On Sunday, 13 August 2017, the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible on Sunday 13 August 2017:

vTools.Events (formerly Meetings)
– there will be no ability to validate member numbers for discounted price levels

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

30 May

vTools Events Release coming

Upgrade Announcement – On June 7, 2017 vTools will be undergoing system upgrades.

Starting Wednesday, 7 June 2017 from 3:00 p.m. to 4:00 p.m. EDT (UTC-4) vTools.Events will be inaccessible.

The latest release of vTools.Events (v6.1.1) will be upgrades to provide a calendar option in the registration email confirmations.

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.