21 Dec

vTools Release of Events 6.3

Events 6.3 has been release to production on 20 Dec 2017.

We are excited to announce that an update to vTools.Events is available.

With this release, volunteers will be able to view and manage their events and any reporting details in one view through the use of administrative dashboard-like pages while reporting an event that has been held (L31) is further simplified.

Events/Report Administration
This administration dashboard will include a list of the top 20 events displayed in three (3 tabs (Recent, Upcoming, Draft).
Options include:

  • Schedule a new event
  • View the published event as the public would on the web
  • File a report for past events
  • Manage a single event on it’s own dashboard

Manage a single event
This dashboard is where users will find all of the current volunteer administrative options:

  • Edit
  • View
  • Manage Registration and Attendance details
  • Create from existing event
  • File a report – New – click to enter attendance numbers and submit!

One view of an event and report details

  • Search Events results will include all events in vTools.Events with reporting details and options such as:
    • Reported On date, if applicable
    • An option to file a report
    • View published event
    • Manage a single event and all related report content

Streamlined report submission

  • To file a report, the volunteer need only provide the attendance numbers
  • A ‘File Report’ option will be available on Search Events, Events / Report Administration and when managing a single event’s content.

vTools Events are automatically included in RSS feeds used for organizational unit website calendars, IEEE Collabratec and the IEEE EventFinder Mobile App.

So please use vTools Events to schedule your meetings for maximum visibility.

This new functionality enables Student Branches and Student Branch Chapters to use vTools Events to schedule and report their local meeting activity.

The tutorials have been updated and are available at: http://sites.ieee.org/vtools/vtools-events-tutorials/

Please do not hesitate to contact MGA Information Management staff at anytime with questions, comments or suggestions at mga-im@ieee.org.

12 May

IEEE Upgrade – Saturday, 13 May 2017

Upgrade announcement

IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 13 May from 5:00 a.m. ET (9:00 UTC-04) to 5:30p.m. ET (21:30 UTC-4) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday15 May,starting at 5:00 a.m., through 5:30 p.m., Saturday, 13 May ET:

vTools.Events (formerly Meetings)
– there will be no ability to validate member numbers for discounted price levels

– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.

– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

25 Nov

vTools Training Summit 2016 WebEx Recordings

vTools Training Summit 2016 – Introduction to vTools

vTools Portal

vTools Events

IEEE Events Finder App

Website and Communication

vTools eNotice

Webhosting (HTML, WordPress and vTools WebInAbox)

Online Meetings and Recording (WebEx)

vTools Voting and vTools Officer Reporting

Section Vitality Dashboard

Collaboration and Social Media

IEEE Collabratec

Google for OUs