22 Dec

How to find if a report has been submitted

To find if a report has been submitted for an event, go to the Search page

On the Search page, select the filters to search for events that have already been saved in vTools.Events.

Search results include the column labeled ‘Reported On’.

  • If there is a date shown for the event listed, this is the date a report was filed for that event
  • If ‘File Report’ is shown for the event listed, no report has been filed
    Click on ‘File Report’ to submit the attendance numbers and submit the report for that event
  • If there is a blank in ‘Reported On’, the event has not taken place and therefore a report can not be filed yet.

If Search results does not show an event for which you want to submit a report, you must create the event and provide the reported information.

To File a Report for a Past Event not already in vTools.Events
Select Event/Report Administration

Click on File a Report for a Past Event

Select My event is not yet in the system!

  • A blank event form will open
  • File out the event form and include the attendance numbers
  • Click ‘Save & Publish’

For more information, view the following tutorials

  • Search and View Events (PDF)
  • File a Report (L31) for a Past Event on Search Events (PDF)
  • File A Report for a Past Event on Event/Report Administration (PDF)
21 Dec

vTools Release of Events 6.3

Events 6.3 has been release to production on 20 Dec 2017.

We are excited to announce that an update to vTools.Events is available.

With this release, volunteers will be able to view and manage their events and any reporting details in one view through the use of administrative dashboard-like pages while reporting an event that has been held (L31) is further simplified.

Events/Report Administration
This administration dashboard will include a list of the top 20 events displayed in three (3 tabs (Recent, Upcoming, Draft).
Options include:

  • Schedule a new event
  • View the published event as the public would on the web
  • File a report for past events
  • Manage a single event on it’s own dashboard

Manage a single event
This dashboard is where users will find all of the current volunteer administrative options:

  • Edit
  • View
  • Manage Registration and Attendance details
  • Create from existing event
  • File a report – New – click to enter attendance numbers and submit!

One view of an event and report details

  • Search Events results will include all events in vTools.Events with reporting details and options such as:
    • Reported On date, if applicable
    • An option to file a report
    • View published event
    • Manage a single event and all related report content

Streamlined report submission

  • To file a report, the volunteer need only provide the attendance numbers
  • A ‘File Report’ option will be available on Search Events, Events / Report Administration and when managing a single event’s content.

vTools Events are automatically included in RSS feeds used for organizational unit website calendars, IEEE Collabratec and the IEEE EventFinder Mobile App.

So please use vTools Events to schedule your meetings for maximum visibility.

And new functionality enables Student Branches and Student Branch Chapters to use vTools Events to schedule and report their meeting activity.

The tutorials have been updated and are available at: http://sites.ieee.org/vtools/vtools-events-tutorials/

Please do not hesitate to contact MGA Information Management staff at anytime with questions, comments or suggestions at mga-im@ieee.org.

13 Dec

Upcoming: vTools.Events provides new dashboards and streamlined report submission

In the next version of vTools.Events, all volunteers will be able to view and manage all of their events and any report details as one view through the use of administrative dashboard-like pages. Reporting an event (L31) will be made easier by simply by providing attendance numbers.

Events/Report Administration.
This administration dashboard will include a list of the top 20 events displayed in three (3) tabs (Recent, Upcoming, Draft).
Options include:
• Schedule a new event
• View the published event as the public would on the web
File a report for past events
• Manage a single event on it’s own dashboard

Manage a single event
This dashboard is where users will find all of the current volunteer administrative options:
• Edit
• View
• Registration and Attendance details
• Creating from existing event
• File a report – New – click to enter attendance numbers and submit!

One view of an event and report details
Search Events results will include all events in vTools.Events with reporting details and options such as:
o Reported On date, if applicable
o An option to file a report
o View published event
o Manage a single event and all related report content

Streamlined report submission
• To file a report, the volunteer need only provide the attendance numbers
• A ‘File Report’ option will be available on Search Events, Events / Report Administration and when managing a single event’s content

05 Dec

IEEE Enterprise wide upgrade scheduled on 9 December 2017

Upgrade announcement

On Saturday, 9 December IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 9 December from 06:00 AM ET (11:00 UTC-05) to Saturday, 9 December 2:00 p.m. ET (19:00 UTC-5), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 9 December, starting at 6:00 a.m.(11:00 UTC-5) through 2:00 p.m. (19:00 UTC-5), Saturday, 9 December ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

19 Oct

IEEE Enterprise Wide Upgrade – 20 and 21 Oct 2017

Upgrade announcement

Between 9 p.m. on Friday, 20 October, and 4 p.m. on Saturday, 21 October.
IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Friday, 20 October from 9:00 p.m. ET (Saturday, 21 October, at 01:00 UTC-04) to Saturday, 21 October 4:00p.m. ET (Saturday, 21 October, at 20:00 UTC-04) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Friday 20 October,starting at 9:00 p.m., through 4:00 p.m., Saturday, 21 October ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

03 Oct

Sections Congress 2017 vTools Presentations

The following presentations were prepared for Sections Congress 2017 in Sydney Australia 11 to 13 August 2017.
Click on the “PDF” links to download the presentation in PDF format.

  1. vTools Events (PDF)
  2. vTools eNotice (PDF
  3. vTools Officer Reporting (PDF)
  4. vTools Voting (PDF)
  5. Introduction to IEEE Web Hosting (PDF)
  6. IEEE OU Analytics (SAMIEEE to Tableau) (PDF)
  7. Using WebEx Effectively (PDF)
  8. GoogleApps @IEEE (PDF)
29 Aug

vTools.eNotice version 1.8 has been released – 29 August 2017

On 29 August 2017 eNotice version 1.8 was released.

eNotice 1.8 introduces the following enhancements :

– Personalization of eNotice message
– Customization of eNotice ‘From’ and ‘Reply-to’
– Send Test eNotice option

Please view the latest eNotice tutorials by clicking here

Questions, comments or suggestions can be emailed to vtools@ieee.org.

30 May

vTools Upgrade June 27, 2017

Upgrade Announcement – On June 27, 2017 vTools will be undergoing system upgrades.

Starting Tuesday, 27 June 2017 from 3:00 p.m. to 5:00 p.m. EDT (UTC-4) all of the vTools applications will be inaccessible.

We apologize for any inconvenience this may cause you.

Please contact the vTools team at mga-im@ieee.org if you have any questions or concerns.

12 May

IEEE Upgrade – Saturday, 13 May 2017

Upgrade announcement

IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 13 May from 5:00 a.m. ET (9:00 UTC-04) to 5:30p.m. ET (21:30 UTC-4) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday15 May,starting at 5:00 a.m., through 5:30 p.m., Saturday, 13 May ET:

vTools.Events (formerly Meetings)
– there will be no ability to validate member numbers for discounted price levels

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

25 Nov

vTools Training Summit 2016 WebEx Recordings

vTools Training Summit 2016 – Introduction to vTools

vTools Portal

vTools Events

IEEE Events Finder App

Website and Communication

vTools eNotice

Webhosting (HTML, WordPress and vTools WebInAbox)

Online Meetings and Recording (WebEx)

vTools Voting and vTools Officer Reporting

Section Vitality Dashboard

Collaboration and Social Media

IEEE Collabratec

Google for OUs