31 Aug

IEEE Upgrade on 5 September 2018

On Wednesday, 5 September IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Wednesday, 5 September from 07:00 PM EDT (23:00 UTC-04) to Wednesday, 5 September 10:00 p.m. EDT (02:00 UTC-4), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Wednesday 5 September, starting at 7:00 p.m.(23:00 UTC-4) through 10:00 p.m. (02:00 UTC-4):

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

07 Aug

Register for a vTools event using IEEE Event Finder mobile app

We are excited to announce a new feature for users of the IEEE Event Finder mobile app.

vTools.Events has been enhanced to support mobile registration using the IEEE Event Finder mobile app.

Users who have IEEE Events Finder app can now register for local events as well as pay any admission fee that may be applicable. The user has a list of all mobile registration details on the IEEE Event Finder app

Payments are made through PayPal.

Volunteers will have access to all events registration submitted for their events (both web and mobile).

07 Aug

IEEE Upgrade on 11 August 2018

On Saturday, 11 August IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 11 August from 06:00 AM ET (11:00 UTC-05) to Saturday, 11 August 2:00 p.m. ET (19:00 UTC-5), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 11 August, starting at 6:00 a.m.(11:00 UTC-5) through 2:00 p.m. (19:00 UTC-5), Saturday, 11 August ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

09 Jul

Want to know who has access to vTools?

The current security model automatically allows use of the tools by any volunteer who appears on the organizational roster. Volunteers can create meetings/events, WebInABox sites, run elections, etc., while members and in many cases general public can view meeting/event information, visit WebInABox sites, etc.
Volunteers should use their IEEE web account username and password to login. If you do not recall your Web Account information, you may go to: http://www.ieee.org/web/accounts to recover your username or password online.

For more information, please view the post Automatic Access Information.

21 Dec

vTools Release of Events 6.3

Events 6.3 has been release to production on 20 Dec 2017.

We are excited to announce that an update to vTools.Events is available.

With this release, volunteers will be able to view and manage their events and any reporting details in one view through the use of administrative dashboard-like pages while reporting an event that has been held (L31) is further simplified.

Events/Report Administration
This administration dashboard will include a list of the top 20 events displayed in three (3 tabs (Recent, Upcoming, Draft).
Options include:

  • Schedule a new event
  • View the published event as the public would on the web
  • File a report for past events
  • Manage a single event on it’s own dashboard

Manage a single event
This dashboard is where users will find all of the current volunteer administrative options:

  • Edit
  • View
  • Manage Registration and Attendance details
  • Create from existing event
  • File a report – New – click to enter attendance numbers and submit!

One view of an event and report details

  • Search Events results will include all events in vTools.Events with reporting details and options such as:
    • Reported On date, if applicable
    • An option to file a report
    • View published event
    • Manage a single event and all related report content

Streamlined report submission

  • To file a report, the volunteer need only provide the attendance numbers
  • A ‘File Report’ option will be available on Search Events, Events / Report Administration and when managing a single event’s content.

vTools Events are automatically included in RSS feeds used for organizational unit website calendars, IEEE Collabratec and the IEEE EventFinder Mobile App.

So please use vTools Events to schedule your meetings for maximum visibility.

This new functionality enables Student Branches and Student Branch Chapters to use vTools Events to schedule and report their local meeting activity.

The tutorials have been updated and are available at: http://sites.ieee.org/vtools/vtools-events-tutorials/

Please do not hesitate to contact MGA Information Management staff at anytime with questions, comments or suggestions at mga-im@ieee.org.

12 May

IEEE Upgrade – Saturday, 13 May 2017

Upgrade announcement

IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 13 May from 5:00 a.m. ET (9:00 UTC-04) to 5:30p.m. ET (21:30 UTC-4) , the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday15 May,starting at 5:00 a.m., through 5:30 p.m., Saturday, 13 May ET:

vTools.Events (formerly Meetings)
– there will be no ability to validate member numbers for discounted price levels

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

FluidSurveys
– there will be no ability to create new or modify existing ballots
– survey takers will still be able to submit their responses

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org.

25 Nov

vTools Training Summit 2016 WebEx Recordings

vTools Training Summit 2016 – Introduction to vTools

vTools Portal

vTools Events

IEEE Events Finder App

Website and Communication

vTools eNotice

Webhosting (HTML, WordPress and vTools WebInAbox)

Online Meetings and Recording (WebEx)

vTools Voting and vTools Officer Reporting

Section Vitality Dashboard

Collaboration and Social Media

IEEE Collabratec

Google for OUs