31 Aug

IEEE Upgrade on 5 September 2018

On Wednesday, 5 September IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Wednesday, 5 September from 07:00 PM EDT (23:00 UTC-04) to Wednesday, 5 September 10:00 p.m. EDT (02:00 UTC-4), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Wednesday 5 September, starting at 7:00 p.m.(23:00 UTC-4) through 10:00 p.m. (02:00 UTC-4):

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

07 Aug

Register for a vTools event using IEEE Event Finder mobile app

We are excited to announce a new feature for users of the IEEE Event Finder mobile app.

vTools.Events has been enhanced to support mobile registration using the IEEE Event Finder mobile app.

Users who have IEEE Events Finder app can now register for local events as well as pay any admission fee that may be applicable. The user has a list of all mobile registration details on the IEEE Event Finder app

Payments are made through PayPal.

Volunteers will have access to all events registration submitted for their events (both web and mobile).

07 Aug

IEEE Upgrade on 11 August 2018

On Saturday, 11 August IEEE is upgrading a number of Web sites and systems to bring you enhanced capabilities and an improved experience.

Starting Saturday, 11 August from 06:00 AM ET (11:00 UTC-05) to Saturday, 11 August 2:00 p.m. ET (19:00 UTC-5), the following functions will not be available: IEEE Shop, join and renew IEEE and IEEE societies, myIEEE, article purchasing on IEEE Xplore and some vTools applications. If you need assistance during this time, please direct your inquiry to the IEEE Support Center

Please note that due to this upgrade parts of the vTools will be inaccessible between Saturday 11 August, starting at 6:00 a.m.(11:00 UTC-5) through 2:00 p.m. (19:00 UTC-5), Saturday, 11 August ET:

vTools.Events
– there will be no ability to validate member numbers for discounted price levels during registration

vTools.eNotice
– There will be no ability to create new or modify existing eNotices. There will be no ability to send express eNotices.
– There will be no ability to upload attachments

vTools.WebInABox
– there will be no ability to create new or modify existing sites
– “Officers” and “Other units” pages will not show any officer or unit data

vTools.Voting
– there will be no ability to create new or modify existing ballots
– voters should still be able to vote in open elections

vTools.OfficerReporting will not be available

WebEx will not be impacted

vTools.StudentBranchReporting will not be impacted

ReviewRoom will not be impacted

If you have any questions, please contact the vTools team at vtools@ieee.org

09 Jul

vTools.Events version 6.6 has been released – 02 August 2018

On 02 August 2018 Events version 6.6 was released.

Events 6.6 introduces the following enhancement:

  • Enhanced on-site registration feature that can be used with a mobile/tablet device called @Event.

 
@Event provides the following on-site functionality:

  • View registrations
  • Add new registration
  • Check-in attendees
  • Update registration information

If there are events that are occurring when volunteer signs in, an alert will be displayed with the “@Event” option.
Click on the “@Event” option to access the @Event Home page.

For more details on on how @Event can be used to record event attendance, click here.

Please review the latest Events tutorials by clicking here
Questions, comments or suggestions can be emailed to vtools@ieee.org

09 Jul

Want to know who has access to vTools?

The current security model automatically allows use of the tools by any volunteer who appears on the organizational roster. Volunteers can create meetings/events, WebInABox sites, run elections, etc., while members and in many cases general public can view meeting/event information, visit WebInABox sites, etc.
Volunteers should use their IEEE web account username and password to login. If you do not recall your Web Account information, you may go to: http://www.ieee.org/web/accounts to recover your username or password online.

For more information, please view the post Automatic Access Information.

11 Jan

eNotice Express released today

*** Released 27 January 2016 ****

eNotice has been enhanced with a new feature called eNotice express .

Express eNotices are sent without staff intervention.

Volunteers will:
– Enter Subject
– Select target audience
– Specify criteria (active, arrears, grades etc…)
– Provide message content

• Click Send to preview and confirm eNotice express.
• The recipient list is automatically created in the background.
• Express eNotice is queued for delivery at an external email service provider.
• Express eNotice is sent without staff intervention within two (2) hours.
• eNotice dashboard provides up-to-the minute status and mailing statistics.

For more information, view the eNotice Express tutorial .

Additional information on eNotice can be found in the eNotice FAQs

26 Jan

vTools.Surveys version 1.3 has been released

Surveys Version 1.3

  • Surveys has been upgraded to a newer software version.
  • Surveys has been updated to the new IEEE Style Sheet in order to comply with the IEEE web site requirements and style guide. This includes a “Sign in” option available in the upper right corner of the web browser and the background color has been updated to use the IEEE brand color.
26 Jan

vTools WebInABox version 3.0 has been released

WebInABox version 3.0

  • WebInABox has been upgraded to a newer software version.
  • WebInABox has been updated to the new IEEE Style Sheet in order to comply with the IEEE web site requirements and style guide. This includes a “Sign in” option available in the upper right corner of the web browser and the background color has been updated to use the IEEE brand color.
26 Jan

vTools.Meetings version 5.0 has been released

Meetings version 5.0

Meetings has been upgraded to a newer software version. With this newer software version, the vTools team introduces the following user interface enhancements:

  • “Schedule Meeting”, “Meeting Report” and “Meeting Announcement” layouts  have been updated to illustrate different sections on the form by adding a range of colors and labeling the sections.  
  • WYSIWYG editors have been included on the “Schedule Meeting” and “Meeting Report” forms to  provide more formatting features to enhance meeting results display.
  • Meetings has been updated to use the new IEEE Style Sheet in order to comply with the IEEE web site requirements and style guide. This includes a “Sign in” option available in the upper right corner of the web browser and the background color has been updated to use the IEEE brand color.