https://meetings.vtools.ieee.org/meetings/xml/0/90/asc/1/PRINCETON~CENTRAL%20JERSEY

If you would like to retrieve a year’s worth of meetings, simply replace 90 on 365:

https://meetings.vtools.ieee.org/meetings/xml/0/365/asc/1/PRINCETON~CENTRAL%20JERSEY

If you would also like to see past meetings, change ’0′ on the number of days with a minus sign in front of the number. For example, this link will get the meetings for the past 360 days and no future meetings:

https://meetings.vtools.ieee.org/meetings/xml/-360/0/asc/1/PRINCETON~CENTRAL%20JERSEY

Same concept applies to the HTML feeds:

Meetings for the next 360 days – https://meetings.vtools.ieee.org/meetings/html/0/360/asc/1/PRINCETON~CENTRAL%20JERSEY

Meetings for the past 360 and the next 360 days – https://meetings.vtools.ieee.org/meetings/html/-360/360/asc/1/PRINCETON~CENTRAL%20JERSEY

You can also modify the data order by replacing ‘asc’ on ‘desc’. For example,

https://meetings.vtools.ieee.org/meetings/html/-360/360/desc/1/PRINCETON~CENTRAL%20JERSEY

vTools.Voting is a free tool that enables volunteers to setup electronic ballots to allow members submit votes in their Section, Sub-Section, Chapter, or Affinity Group officer elections online (please note that this is different from the general IEEE elections). Based on the feedback from some of the over 250 elections conducted using the system, when conducted electronically, elections can double the voter participation rate. System features include:

• on demand availability (no webmaster  involvement needed)
• intuitive user interface for creating election ballots
• online tutorials for voters and volunteers
• professionally looking ballots
• printable ballots
• ability to send e-mail to voters from the tool
• IEEE branded look and feel
• secure access
• voter authentication via IEEE web accounts

Who can create ballots

The current security model automatically allows use of the tool by any volunteer who appears on the section roster including section, sub-section, chapter, and affinity group officers. Only the original ballot creator has ability to modify data, while all other officers have a read only access to the ballot data. This ensures transparency and data integrity at the same time.

What is needed to create ballots

Assemble required candidate data, including positions they are running for, their biographies, and pictures (optional). Login at https://voting.vtools.ieee.org and create a ballot in 7 quick steps using simple user interface:

- Specify ballot name

- Specify election start and end time

- Provide custom voter instructions or use default text provided

- Provide contact e-mail address in case voters have any questions

- Add positions and associated candidates (write-in option is available)

- Retrieve and a voter list from SAMIEEE database using pre-defined query and load it into the ballot

- Save and activate the ballot

High level process for running elections after ballot is activated

-       Contact voters via e-mail directly from the tool announcing the election. Please note that the tool will not e-mail those voters who requested IEEE not to contact them via e-mail. Those voters will need to be informed of the election via other means, such as paper mail.

-       Monitor voter participation rate and adjust election end date if necessary

-       Print paper version of the ballot if requested

-       Once election is over, view and certify the results. If necessary, update the results based on the votes received offline (for example paper ballots).

-       Report results to IEEE headquarters Voter status report (shows who voted online and who did not)

Requirements and limitations

-       Security model automatically allows use of the tool by any volunteer who appears on the section roster including section, sub-section, chapter, and affinity group officers. 

-       In order to get a voter list, volunteer running the election needs access to the SAMIEEE database. Alternatively, volunteer running the election, can work with another volunteer who has SAMIEEE access to get the list.

-       vTools.Voting does not currently provide functionality to support nominations process.

Here is how:

For tracking links:
http://www.google.com/support/analytics/bin/answer.py?answer=55578

For tracking open rate:
http://email-tracking-with-google-analytics.com/

Please note that this won’t work if users do not enable images in their email clients.

1) Login into the tool;
2) Click on the “Analyze” button fro the survey you want to share;
3) In “Share your reports” section, check “Enable Sharing”, pick a password, and save the changes.

The current security model automatically allows use of the tools by any volunteer who appears on the section roster.  Volunteers can create meetings, WebInABox sites, run elections, etc., while members and in many cases general public can view meeting information, visit WebInABox sites, etc.

Volunteers should use their IEEE web account username and passowrd to login. If you do not recall your Web Account information, you may go to: http://www.ieee.org/web/accounts to recover your username or password online.

To verify who is listed on the section roster please see this page: http://www.ieee.org/web/volunteers/rosters/index_regions.html (access is limited to current officers). Please note that per vTools team request, IEEE now records more positions for Chapter and Affinity Group officers: Chair, Vice Chair, Secretary, Treasurer. New officers can be reported here:http://www.ieee.org/societies_communities/geo_activities/required_reporting/officer_forms.html Please note that according to IEEE Bylaws (http://www.ieee.org/documents/section09_24jul09.pdf section 9.6 part D) all officers (with exception of webmaster and newsletter editor) shall be IEEE members in Graduate Student Member, Member, Senior Member or Fellow grade. Chapter officers shall also be members of the parent Society.

In addition Sections can now report vTools coordinator position (please note that it has the same grade restrictions as mentioned above).

Please note that anyone with a valid IEEE web account can submit and view L31 reports as well as Student Branch reports.