We often get asked question “Who can access vTools?”. We updated our FAQ with the answer, but also wanted to add a blog post as well.
The current security model automatically allows use of the tools by any volunteer who appears on the organizational roster. Volunteers can create meetings/events, WebInABox sites, run elections, etc., while members and in many cases general public can view meeting/event information, visit WebInABox sites, etc.
Volunteers should use their IEEE web account username and password to login. If you do not recall your Web Account information, you may go to: http://www.ieee.org/web/accounts to recover your username or password online.
To verify who is listed on the section roster please see this page: https://www.ieee.org/about/volunteers/rosters.html (access is limited to current officers). Please note that per vTools team request, IEEE now records more positions for Chapter and Affinity Group officers: Chair, Vice Chair, Secretary, Treasurer. For more information regarding reporting officers, please view Operations- Reporting – Officer forms on https://mga.ieee.org
Please note that according to IEEE Bylaws (http://www.ieee.org/documents/section09_24jul09.pdf section 9.6 part D) all officers (with exception of webmaster and newsletter editor) shall be active IEEE members in Graduate Student Member, Member, Senior Member or Fellow grade. Chapter officers shall also be members of the parent Society.
In addition Sections can now report vTools Coordinator position (please note that it has the same grade restrictions as mentioned above).
Please note Student Branch Officers (Chair, Advisor, Counselor) can submit and view the local activity reports (L31) as well as.
To report officers in order to have access to vTools, use vTools.Officer Reporting